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In this three-part series, Brien shows how to use Microsoft Office to adapt claimed assets or actualize a baby business inventory-tracking system. Step one: Generate barcodes in Word.

With the communicable banishment me to break home added than usual, I accept been application some of my time accepting bigger organized. While alive on a few such projects, it occurred to me that it’s accessible to use Microsoft Office as a apparatus for tracking and managing assets.

In this three-part series, I will appearance you techniques that can be acclimated to adapt claimed resources, but they can aloof as calmly be acclimated to actualize a baby business inventory-tracking system. My ambition for this aboriginal chapter is to appearance you how to use Word as a apparatus for breeding barcodes that you can affix to items that you appetite to track. In Part 2, I will appearance you how to use Excel to clue account based on your barcodes. The address will assignment behindhand of whether you are creating your own barcodes or alive with UPC codes that are already printed on an item. Let’s get started!

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At one time, Word natively included a affection that accustomed you to actualize a barcode. For whatever reason, Microsoft removed that affection about forth the way. That’s OK, though, because there are a brace of chargeless assets that you can use to actualize and book your own barcodes.

The aboriginal of these chargeless assets that you will charge are some labels and a characterization template. I am application Avery 6427 TrueBlock Aircraft labels. Added labels work, too, but I already had a few packs of these aircraft labels on duke and begin that they assignment absolutely able-bodied for barcodes.

In accession to the labels themselves, you will charge to download a characterization arrangement for Word. You can get Avery Arrangement 6427 here. Of course, you will charge a altered arrangement if you use an alternating characterization type. You can see what the 6427 arrangement looks like in Figure 1.

The added affair you will charge is a barcode font. I begin a absolutely acceptable one alleged Code 39 here. The Code 39 chantry is encapsulated aural a .ZIP file. Artlessly download the .ZIP file, abstract its contents, again archetype the two TTF files into your C:WindowsFonts folder, as apparent in Figure 2.

Once aggregate is in place, it’s time to actualize the barcode. At first, it ability assume that this is artlessly a amount of aperture the characterization template, switching to the barcode chantry and typing. However, there is a little bit added to the action than that.

The aboriginal affair you charge to apperceive is that the Code 39 chantry is absolutely two altered fonts (hence the two TTF files that you had to install). The chantry account aural Word lists one of these fonts as Chargeless 3 of 9. The added artlessly looks like a barcode. The Chargeless 3 of 9 chantry alone supports numbers, a few basal symbols and basic letters. The chantry that looks like a barcode aural the fonts account is an connected adaptation of the Code 39 chantry and supports the abounding ambit of ASCII characters, including lowercase letters.

While it is technically accessible to about-face aloof about any argument cord into a barcode, it’s best to stick to application abbreviate blocks of argument and numbers. Longer strings can be difficult to scan. You will additionally charge to blazon an asterisk at the alpha and end of your argument string. Otherwise, the barcode will not be scannable. For example, if I capital to barcode my own name (Brien), again I would access it as *BRIEN*.

Keep in apperception that as you actualize barcode labels, there is no acumen why you cannot augment the labels with clear text. That way, you can accommodate both a artefact description and a barcode on the label. You can see an archetype in Figure 3.

One aftermost bit of advice: Try scanning barcodes onscreen afore press them. Every already in a while, Word will abbreviate or amplitude a barcode, authoritative it absurd to scan. If you accept too abundant agitation with Word, you can consistently use WordPad.

About the Author

Brien Posey is a 16-time Microsoft MVP with decades of IT experience. As a freelance writer, Posey has accounting bags of accessories and contributed to several dozen books on a advanced array of IT topics. Prior to activity freelance, Posey was a CIO for a civic alternation of hospitals and bloom affliction facilities. He has additionally served as a arrangement ambassador for some of the country’s better allowance companies and for the Department of Defense at Fort Knox. In accession to his connected assignment in IT, Posey has spent the aftermost several years actively training as a bartering scientist-astronaut applicant in alertness to fly on a mission to abstraction arctic mesospheric clouds from space. You can chase his spaceflight training on his Web site.

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